1.1 It is our policy to pledge to meet fully with the requirements of the Personal Data (Privacy) Ordinance (Cap.486 of the Laws of Hong Kong).
1.2 In doing so, we will ensure compliance by our staff members and volunteers to the strictest standards of security and confidentiality.
1.3 This policy applies to all individuals registered or dealt with the Association.
1.4 This policy may be updated, revised, modified, reposted and changed from time to time as we deem necessary or appropriate. Therefore individuals who have provided personal data to us are strongly recommended to review this Policy frequently at our website.
2.Definitions and Interpretation
2.1 “ARE”, “Association” or “We” means Association of Retired Elderly Limited.
2.2 “ARE Member” means a person registered with the Association to participate in our activities.
2.3 “ARE Wisdom” means ARE Wisdom Social Enterprise Project, which is one of the social enterprise projects run by the Association aiming at enabling elder persons to obtain work opportunities.
2.4 “Data Subject” means an individual whose personal data that the Association collects, keeps, uses and/or otherwise handles, including without limitation, the ARE Members, the Volunteers, the Service Providers and the Service Recipients.
2.5 “Related Companies” means subsidiaries of ARE, companies in which ARE has equity interests, companies under common control as ARE (including without limitation ARE Wisdom Social Enterprise Limited) and holding company of ARE.
2.6 “Service Provider” means an individual registered under ARE Wisdom as a “Service Provider” with a view to seeking work opportunities to provide services to the Service Recipients.
2.7 “Service Recipient” means a person registered under ARE Wisdom as a “Service Recipient” with a view to seeking services of the Service Providers and/or participating in activities under ARE Wisdom.
2.8 “Work Matching” means the work matching services provided under ARE Wisdom.
2.9 Words in the singular include the plural and in the plural include the singular.
2.10 A reference to one gender includes a reference to the other genders.
3.Purpose of Collection and Use of Personal Data
3.1 The purposes for which your personal data are collected and used include:
(a)for the daily operation of ARE, including without limitation our services to the AREMembers and the operation of ARE Wisdom;
(b)for handling the subscription for our services and/or publications and the enrolment of ouractivities;
(c)(in relation to a Data Subject who is or applies to be a Service Provider) to assist theService Provider to seek work opportunities and assess his suitability for a job vacancy; andfor the general purposes for Work Matching, case monitoring and the provision of our otherservices under ARE Wisdom;
(d)(in relation to a Data Subject who is or applies to be a Service Recipient) to use the data forselecting Service Providers candidates and disclose such data for such candidates’consideration and to handle the Service Recipient’s participation in the activities of AREWisdom, and for the general purposes for Work Matching , case monitoring and theprovision of our other services under ARE Wisdom;
(e)to obtain statistics for analysing the use of our services, promoting our services andactivities, planning for future services and activities, and preparing and/or publishingmaterials for research, education and advocacy purposes;
(f)to assist ARE to plan and develop future operation, services and activities, and for themarketing, promoting and internal purposes relating to future plans and developments;
(g)to handle and follow up on enquiries, requests and complaints; and
(h)for direct marketing of our services, activities and products and/or those of our businesspartners (restricted to those informed by or sent through us only) and of the RelatedCompanies, including recruitment, job seeking, volunteer work seeking, training, courses,education, seminars, study tours, exhibitions, human resources, business, entrepreneurship, silver hair market products and services, health & healthcare, travel, catering, food & beverages, entertainment, non-profit making organizations & activities, fundraising and donation.
4. Types of Personal Data Collected
4.1 The Association may collect a Data Subject’s personally identifiable information such as name, identity card number, address, email address, telephone number, sex, age, education, hobby, personal interest, and the contact particulars of and relationship with a person with whom we should contact in case of an emergency happens on the Data Subject.
4.2 For a Data Subject who is (or applies to be) a Service Provider, the Association may also collect his additional information such as experience, work history, work preference and service/ work records.
4.3 If the personal data are collected and used for direct marketing, the Association may collect information including the Data Subject’s name, address, email address, telephone number, age and gender.
5. Disclosure or Transfer of Personal Data
5.1 The Association shall take all practicable steps to keep the personal data of all Data Subjects confidential save and except in the circumstances set out in this Policy.
5.2 For the purposes of furthering our services and facilities made (or to be made) available to the relevant Data Subject and/or for dealing with the on-going matters with the Data Subject, the Association may transmit and disclose the personal data of the relevant Data Subject to the Related Companies.
5.3 The Association may engage third party suppliers or external service providers from time to time to assist us in our operation or for record keeping, administration or other internal purposes. As such, we may transmit and disclose the personal data of the Data Subjects to such suppliers or service providers who have been duly authorized by us under a duty of confidentiality.
5.4 The Association may transmit and disclose the personal data of a Data Subject to our business partners only if the Data Subject has given his consent and the use of the personal data so transmitted or disclosed is only for the purposes specified in this Policy.
5.5 The Association may disclose or transfer the personal data of any Data Subject if we are required to do so by law or we believe that such action is necessary to:
(a) comply with the applicable laws and regulations;
(b) protect and/or defend the rights and property of the Association (including our staff members and volunteers) and/or persons who have registered with us;
(c) safeguard against misuse or unauthorized use of our website, services and/or facilities;
(d) protect the personal safety or property of persons dealing with us or the public.
6. Retention of Personal Data
6.1 The Association will keep and maintain securely the personal data that it has collected in its system for the period necessary to fulfil the purposes for which the data were collected as set out in this Policy.
6.2 If a Data Subject’s personal data have been collected for direct marketing, the Data Subject may contact us in writing requesting us to cease to use such data. Upon receipt of such request, we will process the request in two weeks’ time and cease to use those data for direct marketing.
6.3 The Association may retain a Data Subject’s personal data even after he has ceased relationship with the Association (for example, the Data Subject ceases to be an ARE Member) if retention is reasonably necessary to comply with our legal obligations, meet regulatory requirements, resolve disputes that the relevant Data Subject may be involved, prevent fraud and abuse, handle a complaint, or enforce this Policy or such rules of the Association applicable to that Data Subject.
7. Access to or Request for Correction of Personal Data
7.1 A Data Subject is entitled to request access to or make correction of his personal data kept with us by contacting us in writing.
7.2 We reserve the right to charge a fee which is directly related to and necessary for complying with a data access request.
8. Contacting Us